How to Book

Selecting an Event

The details of each of our larp events are publicised on this website, and will also be e-mailed to you during regular updates by HQ admin (Paul Matthews). If you have any questions about any of the events or wish further details then you should contact Paul Matthews by e-mail at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Book In Advance

When you have decided which event you wish to attend you should make a booking using the booking facility on the website. This will also give you the option of payment (either in full or a £50 deposit). If you are paying by cheque then you will need to make your booking by contacting Paul Matthews at This e-mail address is being protected from spambots. You need JavaScript enabled to view it and forward your cheque to Mark Roberts as detailed in the payment options. If you experience any difficulty in using the booking facilities, or are unable to access a website then you should contact Paul Matthews by e-mail.

There are limited spaces on each larp event and booking is accepted on a first come, first served basis (provided that a deposit is received). It is recommended that you book early to avoid disappointment. If the event is full and you are unable to book on it then you should contact Paul Matthews who will place you as a reserve.

People who are part of one of the membership schemes are still required to book on each event they wish to attend (the only difference being that they will not be required to pay). It remains the individuals’ responsibility to arrange their booking in advance – membership does not guarantee a place on an event if the member has failed to book sufficiently in advance.

If an Event is Full

If you have a membership scheme with us and the event you want to attend becomes full before you've booked, then you'll be placed as first reserve. We recommend you still attend the event as a monster and bring your character kit, just in case there are late cancellations.

If a member fails to get a place on an event, they will get a guaranteed space on the next event of their choice. There will be no refund offered to members who fail to get on an event due to not booking sufficiently in advance.

It should be stressed that we believe it is unlikely that you will be unable to attend an event of your choice, provided you have booked sufficiently in advance.

Partial Attendance

It is sometimes possible to play only part of an event if you are unable to get enough time off to attend the whole event, for example only attending the last forty hours.

Paying for and Cancelling Adventures

Once you have booked onto an adventure you must either pay a 50% deposit or have that event as 1 of you membership allocated adventures. Full payment of the event is required for non members 12 weeks in advance of the event.

In the unfortunate situation that you have to cancel an event we will still have to charge you the full amount unless you have given us at least 6 weeks notice in which case we will charge you a 50% cancellation charge. Alternatively as you have paid for this place you may give it to another player, not already booked onto the same event, and it is up to you and them how much, if anything, they pay you for this.

We do not like having to do this however filling adventure spaces is the hardest task we have here at Heroquest and we do not have the manpower needed to have to refill cancelled spaces.

Going on a Heroquest event is the same as booking a holiday and if you get UK holiday insurance, which is relatively cheap, you can claim any lost payment s back and we will gladly issue you with the necessary paperwork to allow you to do this.

If you have booked an event as part of your membership allocation and you wish to cancel or change the booking you must do this at least 8 weeks in advance. If you cancel within the 8 weeks you will lose that event allocation from your membership deal however if you can find someone not already booked onto the event to take your place you may transfer your booking to another event.